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About Us - Code of Conduct and Ethics for Senior Officers
In terms of Clause 49 of Listing
Agreement, all listed companies should have a code
of conduct & ethics for their senior
executives.
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INTRODUCTION
This Code of Ethics for all VP
level and Senior Officers (the "Code") helps
maintain the standards of business conduct for
Magma Shrachi Finance Limited (the "Company"),
and ensures compliance with legal requirements.
The purpose of the Code is to deter wrong doing
and promote ethical conduct. The matters covered
in this Code are of the utmost importance to the
Company, its shareholders and our business
partners. Further, these are essential so that
we can conduct our business in accordance with
our stated values.
The Code is applicable to all
professionals serving in the roles of finance,
tax, accounting, treasury, internal audit,
sales, credit, collection, Admin, HR and
investor relations, the members of the audit
committee, and members of the board of Magma
Shrachi Finance Limited and its subsidiaries (if
any).
Ethical business conduct is
critical to MSFL business. Accordingly, Officers
are expected to read and understand this Code,
uphold these standards in day to day activities,
and comply with: all applicable laws; rules and
regulations; and all applicable policies and
procedures adopted by the Company that govern
the conduct of its senior employees /
employees.
As the principles described in
this code are general in nature, Officers should
also review the company's other applicable
policies and procedures for more specific
instruction. They may contact 'HR Department',
for any clarification.
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HONEST AND ETHICAL
CONDUCT
MSFL expect all Officers to act
in accordance with the highest standards of
personal and professional integrity, honesty and
ethical conduct, while working on the Company's
premises, at offsite locations where the
Company's business is being conducted, at
Company sponsored business and social events, or
at any other place where Officers are
representing the Company.
Honest conduct shall mean &
include the conduct that is free from fraud or
deception. The conduct should be conforming to
the accepted professional standards of conduct.
Ethical conduct includes the ethical handling of
actual or apparent conflicts of interest between
personal and professional relationship.
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CONFLICTS OF
INTEREST
An Officer's duty to the
Company demands that he or she avoids and
discloses actual and apparent conflicts of
interest. A conflict of interest exists where
the interests or benefits of one person or
entity conflict with the interests or benefits
of the Company. Conflict of interests may arise
in any of the following areas:-
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Employment / Outside
employment. In consideration of employment with
the company, Officers are expected to devote
their full attention to the business interests
of the Company. Officers are prohibited from
engaging in any activity that interferes with
their performance or responsibilities to the
Company, or is otherwise in conflict with or
prejudicial to the Company. MSFL’s policies
prohibit Officers from accepting simultaneous
employment with suppliers, customers,
competitors of the Company, or from taking part
in any activity that enhances or supports a
competitor's position. Additionally, Officers
must disclose to the Company's audit committee,
any interest that they have that may conflict
with the business of the Company.
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Outside directorships. It is a
conflict of interest to serve as a director of
any Company that competes with the Company.
Officers must first obtain approval from the
company's audit committee before accepting a
directorship.
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Business Interest If an Officer
is considering investing in any customer,
supplier, competitor of the Company, he or she
must first take care to ensure that these
investments do not compromise on their
responsibilities to the Company. It is implied
policy of MSFL that Officers first obtain
approval from the Company's audit committee
before making such an investment. Many factors
should be considered in determining whether a
conflict exists, including the size and nature
of the investment; the Officer's ability to
influence the Company's decisions; his or her
access to confidential information of the
Company or of the other Company; and the nature
of the relationship between the Company and the
other Company.
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Related parties. Officers
should avoid conducting Company business with a
relative, or with a business, in which a
relative is associated in any significant role.
Relatives include spouse, siblings, children,
parents, grandparents, grandchildren, aunts,
uncles, nieces, nephews, cousins, step
relations, and in-laws. The extant policy of the
Company discourages the employment of relatives
of Officers in positions or assignments within
the same department. The Company prohibits the
employment of such individuals in positions that
have a financial dependence or influence (e.g.;
an auditing or control relationship, or a
supervisor / subordinate relationship).
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Payments or gifts from others.
Under no circumstances may Officers accept any
offer, payment, promise to pay, or authorization
to pay any money, gift, or anything of value
from customers, vendors, consultants, etc., that
is perceived as intended, directly or
indirectly, to influence any business decision,
any act or failure to act, any commitment of
fraud, or opportunity for the commitment of any
fraud. Inexpensive gifts, infrequent business
meals, celebratory events and entertainment,
provided that they are not excessive or create
an appearance of impropriety, do not violate
this policy. Gifts given by the company to
suppliers or customers, or received from
suppliers or customers, should be appropriate to
the circumstances and should never be of a kind
that could create an appearance of impropriety.
The nature and cost must always be accurately
recorded in the Company's books and records.
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Corporate Opportunities.
Officers may not exploit for their own personal
gain, opportunities that are discovered through
the use of corporate property, information or
position, unless the opportunity is disclosed
fully in writing to the Company's board of
directors and the board declines to pursue such
opportunity.
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Other situations. Because other
conflicts of interest may arise, it would be
impractical to attempt to list all possible
situation. If a proposed transaction or
situation raises any questions or doubts,
Officers must consult the Company's audit
committee.
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DISCLOSURE TO THE SEC
AND THE PUBLIC
Our policy is to provide full,
fair, accurate, timely, and understandable
disclosure in reports and documents that we file
with, or submit to, RBI, Company Law Board,
Security Exchange Board, Stock Exchange, etc.
Accordingly, Officers must ensure that they and
others in the company comply with Co's
disclosure controls and procedures, and its
internal controls for financial reporting.
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COMPLIANCE WITH
GOVERNMENTAL LAWS, RULES AND
REGULATIONS
Officers must comply with all
applicable governmental laws, rules and
regulations. Officers must acquire appropriate
knowledge of the legal requirements relating to
their duties sufficient to enable them to
recognize potential dangers, and to know when to
seek advice from the authority concerned.
Violations of applicable governmental laws,
rules and regulations may subject Officers to
individual criminal or civil liability, as well
as to disciplinary action by the Company. Such
individual violations may also subject the
Company to civil or criminal liability or the
loss of business.
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MISCONDUCT &
DISCIPLINARY ACTION
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MISCONDUCT
"MISCONDUCT" in the context of
this Code of Conduct shall mean wrong or
improper action or behaviour backed by
deliberate mala fide intent. It shall not be
mere error, omission or inefficiency but willful
negligence, disobedience and insubordination.
Identification and determination of misconducts
and corresponding disciplinary action/s thereon
as detailed in this section have been framed in
the spirit of the Bengal Model Standing
Orders.
An illustrative list of
misconducts is given below :
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Willful insubordination or
disobedience, impertinence whether alone or in
combination with another or others, of any
lawful and reasonable order of a superior.
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Any act subversive of
discipline, cleanliness and efficiency and any
act involving moral turpitude committed within
the premises of the establishment and outside,
if the same has a bearing on the services of
other employees in the establishment.
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Theft, fraud or dishonesty in
connection with the employer's business or
property as also with those of other employees
if and as proven.
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Accepting bribes or illegal
gratification in any form from any person who is
associated with the business of the company
(e.g. customer, vendor, dealer, DSA, MBA
etc.).
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Any act interpretable as a
breach of honesty, integrity, in any manner
directly/indirectly established.
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Habitual absence without leave
or absence without sufficient cause/s or
unauthorized absence for more than 10
consecutive days.
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Habitual late attendance.
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Habitual negligence or neglect
of work.
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Drunkenness, fighting, riotous,
indecent disorderly behaviour or conduct likely
to cause breach of peace or conducts endangering
the life or safety of any other person.
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Causing damage to work in
progress or to any other property of the
establishment.
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Loitering, idling or wasting
time during office hours.
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Disclosing to any unauthorized
person/s any information, policy or procedure in
regard to the working of the establishment,
which comes into the possession of the employee
during the course of his/her work.
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Refusal to proceed on
outstation duties or to carry out any duty
assigned at any other place, or refusal to
comply with any order/s of transfer.
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Threatening or intimidating any
employee or inflicting an assault on any
employee within the premises of the
establishment or any other employee within the
premises of the establishment.
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Refusal to accept a charge
sheet, suspension order or memo/notice or letter
or any order given by a superior either himself
or through a messenger or peon (including a
courier service).
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Refusal to give evidence in any
enquiry against any other employee charges with
any misconduct and/or misbehaviour with the
Enquiry Officer or witnesses during the pendency
of disciplinary proceedings.
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Obtaining leave of any kind on
a false pretext or taking employment or
interfering with records either pertaining to
himself / herself or to any other employee.
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Giving false information
regarding name, age, father's name, spouse's
name, qualifications or any other previous
service particulars.
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Habitual
breach of any of the Standing Orders or
instructions issued there under from time to
time or frequent repetition of any misconduct or
act of omission.
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Conviction in any Court of Law
for a criminal offence.
NB : The acts
of misconduct enumerated above are only
illustrative and not exhaustive. The management
reserves the right to construe any act/activity
prejudicial to the norms / functions /
activities / interests of the Company as
"Misconduct" and initiate appropriate
disciplinary action/s in respect
thereof.
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DISCIPLINARY ACTION
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The management of the Company
shall be empowered to initiate, through the Head
of HR, disciplinary actions/proceedings against
any employee guilty of misconduct and/or
infringing any Service Rule/s. All employees
shall be amenable to discipline and disciplinary
actions of the establishment and shall, as such,
be answerable for any act/s or omission/s on
their part deemed prejudicial to the interest of
the Company.
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The nature and degree of
penalty awarded by the Company shall be governed
by :
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the nature and gravity of the
offence
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the overall track record of the
erring employee
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any other extenuating or
aggravating evidence/s that may exist
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a fair and rational
consideration of the explanation/s offered by
the employee
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No penalty shall be imposed on
any employee without providing adequate
opportunity to his/her to defend/justify his/her
act. While due cognizance shall be taken of the
principles of natural justice in favour of an
erring employee, it should be noted that the
very act of submission of an explanation in
defence of a misconduct shall not automatically
absolve the employee of guilt and consequent
punishment. The following procedure shall
normally be followed in respect of disciplinary
proceedings / actions :
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The HR Department shall issue
to the employee a charge sheet clearly spelling
out the charge/s of misconduct/offence and the
circumstances/prima facie evidences appearing
against him/her. The employee shall be asked to
explain his/her misconduct in writing and show
cause why penal action should not be initiated
against him/her.
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The employee shall be given
24-72 hours' time, as decided and notified by
the HR Department, to explain his/her act/s and
show cause as stated in clause (i) above.
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In the event of the employee
unconditionally accepting the charge/s leveled
against him/her, appropriate penalty as decided
by the HR department shall be imposed through a
written information to the employee.
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In case the employee does not
accept the charge/s spelt out in the Charge
Sheet, a domestic enquiry shall be conducted
where the employee shall be provided further
opportunity of defending himself/herself
directly or through a representative co-workman
or colleague if so desired by him/her. In the
enquiry, the employee shall also be permitted to
produce witness/es for his/her defence and to
cross-examine any other witness on whose
evidence/s the charge/s has/have been
established. The management will appoint an
Enquiry Officer either from within or outside
the Company for the purpose of conducting a fair
and impartial enquiry.
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A copy of the enquiry
proceedings duly signed by the Enquiry Officer
and all persons present therein (including
witnesses) shall be handed over to the employee
as well as the Management's Representative in
the enquiry. The proceedings shall record the
statements made at the enquiry and the
evidence/s obtained/established.
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A report on the enquiry shall
be submitted to the management by the Enquiry
Officer based on facts and material evidence/s
as revealed/substantiated by the enquiry. The
report shall not, however, recommended any
specific punishment.
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An order of punishment decided
by the management shall be communicated to the
employee concerned in writing. Such order shall
briefly outline the offence, the specific
nature/duration of the punishment and the
specific Rule under which the punishment is
being given.
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The Head of HR is empowered to
suspend a charge-sheeted employee
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pending a domestic enquiry into
his/her offence or
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where a criminal case against
the employee is pending investigation or
trial.
In case I, the period of
suspension shall not exceed 3 months during
which the employee shall be entitled to a
subsistence allowance equivalent to 50% of
his/her gross salary. If the enquiry gets
prolonged beyond 3 months for no fault of the
employee, his/her subsistence allowance shall be
raised to 75% of the gross salary. If, however,
the enquiry gets prolonged beyond 3 months for
reasons directly attributable to the employee
his/her subsistence allowance shall be reduced
to 25% to the gross salary. In case II, the
period of suspension shall not exceed 6 months.
The subsistence allowance conditions shall
remain similar to those in case I.
The subsistence allowance paid
in either case shall not be recoverable by the
Company if the employee is convicted following
enquiry.
The order of suspension shall
be in writing under signature of the Head of HR
and shall take effect immediately on
communication thereof to the employee.
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If, on enquiry, an employee is
not found guilty, he/she shall be exonerated and
reinstated in the same position as the one held
prior to suspension with full pay for the
suspension period less the subsistence allowance
already paid.
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If the employee is found
guilty, punishment shall be given in any of the
following forms or in any combination thereof
depending on the factors enumerated in Para 2 of
this section :
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Warning or censuring.
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Recovery of the whole or part
of any pecuniary loss caused to the Company by
the employee as a result of the misconduct.
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Withholding of annual
increment.
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Demotion or reduction in rank
with commensurate loss of pay.
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Suspension from employment
without pay by way of punishment for a period
not exceeding 7 days (i.e. punitive
suspension).
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Termination of employment
with/out notice, as deemed necessary.
N.B. Punishment shall be
commensurate with the gravity of the offence/s
and factors listed in Para (b) of this section.
In case a dismissal order from the Management is
challenged by the employee concerned in a Court
of Law and a ruling is passed in favour of the
employee, the management will enjoy the
prerogative of appeal in a higher Court.
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In exceptional circumstances
where the offence committed by an employee is of
a criminal nature or of any other extremely
serious nature, the Company can terminate
his/her service forthwith on the basis of first
hand evidence/s without an enquiry. In such
case/s the termination order shall record the
reasons warranting such action. It shall be the
management's prerogative to determine and define
the parameters of an exceptional circumstance
where an enquiry may be totally dispensed
with.
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An employee whose service is
terminated under clause (vii) above shall not be
entitled to any notice or notice pay (in lieu of
notice) from the Company.
Common Proceedings
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Where two or more employees are
concerned in the same case, the HR Department
may direct common proceedings to be initiated
against all or some of them and for this
purpose, a common Enquiry Officer may be
appointed to conduct the proceedings.
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Where different charges are
framed against the same employee at different
points of time, the same Enquiry Officer in the
common proceedings may enquire into any/all the
charges.
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VIOLATIONS OF THE CODE
OF CONDUCT
Part of an Officer's job, and
of his or her ethical responsibility, is to help
enforce this Code. Officers should be alert to
possible violations and report this to the HR
Department (suggestive) or the CFO (suggestive).
Officers must cooperate in any internal or
external investigations of possible violations.
Reprisal, threat, retribution or retaliation
against any person who has, in good faith,
reported a violation or a suspected violation of
law, this Code or other Company policies, or
against any person who is assisting in any
investigation or process with respect to such a
violation, is prohibited.
Actual violations of law, this
Code, or other Company policies or procedures,
should be promptly reported to the HR Department
(suggestive). The Company will take appropriate
action against any Officer whose actions are
found to violate the Code or any other policy of
the Company. Disciplinary actions may include
immediate termination of employment at the
Company's sole discretion. Where the Company has
suffered a loss, it may pursue its remedies
against the individuals or entities responsible.
Where laws have been violated, the Company will
cooperate fully with the appropriate
authorities.
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WAIVERS AND AMENDMENTS
OF THE CODE
The Company shall be duly bound
to continuously review and update its policies
and procedures. Therefore, this Code is subject
to modification. Any amendment or waiver of any
provision of this Code must be approved in
writing by the Company's board of directors and
promptly disclosed (on the company's website)
and in applicable regulatory filings pursuant to
applicable laws and regulations, together with
details about the nature of the amendment or
waiver.
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ACKNOWLEDGMENT OF
RECEIPT OF CODE OR ETHICS FOR PRINCIPAL
EXECUTIVE AND SENIOR OFFICERS
I have received and read the
Company's Code of Ethics for Principal Executive
and Senior Financial Officers (the "Code"). I
understand the standards and policies contained
in the Code and understand that there may be
additional policies or laws specific to my job.
I agree to comply with the Code.
If I have questions concerning
the meaning or application of the Code, any
Company policies, or the legal and regulatory
requirements applicable to my job, I may consult
the HR department or the Legal department, and
that my questions or reports to those sources
will be maintained in
confidence.
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